Human Resource and Staff Payroll Administrator

Location: Xtrac IndianapolisClosing Date: 31 August 2024

Human Resource and Staff Payroll Administrator

About the Company:

Xtrac is the world’s leading design and manufacture of specialist transmissions. Our customers include the top motorsports racing series including Formula One, Le Mans, IndyCar and NASCAR and we also supply transmissions for the most exclusive high-performance cars in the world. We are at the forefront of a once-in-a-generation opportunity as the automotive industry transitions from internal combustion to electric and hybrid and our experienced and dedicated teams are using the latest cutting-edge technology to achieve this transition.

About the Position:

As a result of continued success and business growth, we are looking for a Human Resource Administrator/Staff Accountant.  This position will assist management in Human Resources functions as our employee count grows, as well as administering payroll and benefits. You’ll assist all areas of the employee lifecycle from recruitment of employees to leavers and everything else in between, as a result we need someone who is able to build great working relationships and trust with colleagues.  The Staff Accountant activities include assisting the Financial Controller and Accountant with daily accounting and administrative duties as required.  This is an on-site position at the Indianapolis facility, with some travel to support the North Carolina site from time to time.

We are a small team of approximately 40 people split across two sites, and work in a fast-paced environment; no day is ever the same, so you’ll need to be organized, detail oriented and be able to work under pressure effectively. Your responsibilities to name a few:

Human Resource Tasks

  • Working with management to develop and implement personnel policies and procedures.
  • Performing benefit administration.
  • Process bi-weekly payroll including maintaining employee personnel files.
  • Support with the recruitment of new staff.
  • Minimal travel may be required.


Accounting Tasks

  • Support daily customer invoicing.
  • Assist in processing customer payments.
  • Entering supplier invoices.
  • Assist in supplier payments.
  • Administrative duties to include mail distribution, ordering of office supplies, greeting visitors, and other similar office-based tasks as assigned.

About You:

We’re looking for the following skills and experience to be successful in this varied, fast paced role:

  • 1-3 years of experience working in Accounting & Payroll, required.
  • Bachelor’s degree in accounting or a related field of study, preferred.
  • Knowledge of HR principles and federal/state/local regulations.
  • Experience with ADP WorkforceNow, preferred.
  • Working knowledge of multi-state sales taxes are a plus.
  • Proficient IT skills with ability to work with the full Microsoft Office suite, Outlook Calendars, Teams, Excel, etc.
  • Excellent interpersonal and communication skills both written and verbal.
  • Exceptionally organized, ethical, and accurate.
  • Ability to work under pressure and to tight deadlines and as result, able to multi-task and prioritize, and conclude tasks with concise communication.
  • Must be a self-starter, we are not looking to micromanage.
  • Strong relationship building skills with the ability to build trust and always have an awareness of confidentiality.
  • Exceptional administration skills with previous experience in an administrative role.



  • Medical, Dental, Vision and Life Insurance (premiums 100% covered for employees).
  • Employee Assistance Program (EAP) & Teladoc Services – 100% covered.
  • 9.5 Paid Observed Holidays.
  • Up to 5 paid days of Bereavement leave – immediate family.
  • 15 days’ vacation policy, increasing with tenure.
  • Sick day policy – promoting wellness.
  • 401k with 5% company contribution (matching NOT required).
  • Company and Family Hosted Events.
  • One-On-One Financial Planning Consultation offered.


DEI Statement 

Xtrac believe that diversity is not only a fundamental value but also a key driver of innovation, growth and success. We are committed to fostering an inclusive workplace where all employees feel valued, respected and empowered to contribute their unique perspectives and talents.

We celebrate diversity in all its forms, including to but not limited to race, gender, sexual orientation, age, religion disability and veteran status. We recognise that diverse teams are more creative, collaborative and effective in solving complex problems and driving positive change.

Xtrac are dedicated to creating a culture of belonging where everyone can thrive and reach their full potential. We actively promote diversity and inclusion through recruitment, training and development, and advancement opportunities for all employees. By embracing diversity and fostering inclusivity, we not only strengthen our organisation but also enrich the experience of our employees and the communities we serve.

Join us at Xtrac and be part of a diverse and inclusive team that values and celebrates the unique contributions of every individual. Together we will drive innovation, excellence and success.

Company benefits include

Competitive Salary
Pension Contribution
Life Assurance
Private Health Care
Eye Care Assistance
Cycle to Work Scheme
Company Events
On-site Parking
Reward & Recognition Incentives
Flexible Working for Some Roles
Salary Sacrifice Electric Car Scheme
Free Safety Workwear

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At Xtrac we are committed to creating a diverse and inclusive workforce and an environment where people can come to work to be themselves. We collect information about job applicants to ensure that we are attracting a diverse candidate pool, and we use that information to assess if applications and success rates reflect the targets we have set ourselves. This information is held anonymously, confidentially and separately to the remainder of your application and is in no way used to make any recruitment decisions.

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