Front Office Assistant

Location: Xtrac IndianapolisClosing Date: 2 March 2024

About The Position

As a result of business growth, we’re looking to recruit an Office Assistant to report into and support our Accounting Assistant and Divisional Controller with daily routine office processes and some general accounting procedures.

If you’re looking for a role which you can gain a vast amount of experience in office activities as well as accounting processes, then this will be the role for you.

This is a fast-paced role and will be a great opportunity for someone who loves a good team environment, has a positive attitude and doesn’t mind chipping in to help others.

About You

To be successful in this role, we’re looking for the following:


  • Expert In: Microsoft Office including Word, Excel, Outlook, and Teams
  • Reliable transportation
  • Ability to work part-time Monday – Friday (potentially could change into a full time position)
  • High school diploma or equivalent (GED)
  • 2-3 years relevant work experience
  • Working with multi-state sales taxes are a plus


Job Duties: not limited to

  • Routine receptionist duties of internal and external calls, paging of employees, voice mail, visitor sign-in & out, administrative communications to employees, and assistance with employee engagement programs.


  • Complete the routine handling of mail and overnight type services to include receiving, internal distribution, and outgoing mail.  Secure postage & other related mailing service responsibilities.


  • Administrative duties including but not limited too, ordering office supplies, filing (routine and year end special requirements), update race calendars and schedules, membership paperwork for all race series including the IRL and Grand Am events, as well as special projects that may be assigned.


  • Customer invoicing to include distribution via email to customers.

About Xtrac

Here at Xtrac, we are the world’s leading manufacturer of Motorsport and High Performance Automotive Transmission Solutions. Our products are used internationally across the worlds most prestigious motorsport events so naturally, we have a passion for winning and continuously improving, whether that be our products, our people, or our business. Our short and long term vision is to transform into a world class high performance automotive supplier whilst retaining our position as a world leader in motorsport, so now is the time join our journey, make an impact and contribute to the success of our future.

What makes us who we are is our people, we share behaviors and values to ensure Xtrac remain world class. Our culture that delivers…

Accountability – own it and learn from it

Responsibility – we do what we say we will

Respectful – to everyone

Listen – to really hear someone and appreciate other views

Feedback – to give constructive feedback but to ask for it as well

Company benefits include

Competitive Salary
Pension Contribution
Life Assurance
Private Health Care
Eye Care Assistance
Cycle to Work Scheme
Company Events
On-site Parking
Reward & Recognition Incentives
Flexible Working for Some Roles
Salary Sacrifice Electric Car Scheme
Free Safety Workwear

Apply Now

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At Xtrac we are committed to creating a diverse and inclusive workforce and an environment where people can come to work to be themselves. We collect information about job applicants to ensure that we are attracting a diverse candidate pool, and we use that information to assess if applications and success rates reflect the targets we have set ourselves. This information is held anonymously, confidentially and separately to the remainder of your application and is in no way used to make any recruitment decisions.

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